Purpose and Scope
Supports an organization or department by performing secretarial and clerical services for the Director of Payroll. Assists management with administrative tasks such as tracking and compiling information of interest.
Essential Job Functions
1.Calculates receive receipts and posts various fees, fines and other payments; balances receipts daily; prepares deposits; processes refunds as appropriate.2.Processes travel reimbursements requests.3.Responsible for processing and paying invoices - Purchase Orders and TR2S.4.Responsible for processing and distributing all checks (payroll and accounts payable).5.Reconciling vendor statements, financial and payroll records.6.Responsible for filing and maintaining fiscals records for the department when necessary.7.Performs a variety of related duties as assigned and substitute for other clerks during absences.8.Maintains and retrieves financial documents to assist in internal and external audits.9.Performs other general clerical work as required, including but not limited to establishing and maintaining files, copying and filing documents, sending and receiving faxes and e-mails, answering the telephone, processing mail, maintaining lists and logs, ordering office supplies.10.Attends staff, committee and other meetings as required. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.11.Provides general clerical and secretarial support for programs and projects.12.Prepares various reports detailing the administrative information handled by the position. Prepares basic correspondence, order supplies and cover telephones for Payroll department.13.Identifies issues or problems and seek assistance from higher level personnel or management. 14.Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.15.Performs other related duties as assigned or directed.
Requires a High School diploma or equivalent, plus 2 years of experience in a related field for a total education/experience of 2 years.
Knowledge, Skills, and Abilities
Knowledge of administrative procedures and research techniques;
Knowledge of the functions of the school division and its operating procedures;
Must possess analytical and organizational skills, good judgment, and initiative;
Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations;
Ability to develop and maintain effective working relationships;
Ability to coordinate multiple priorities;
Ability to operate a computer and use appropriate software applications and peripheral office equipment;
Demonstrated proficiency in business English, grammar, spelling, and punctuation.
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