The incumbent supports the department by performing secretarial and clerical services for Family & Community Engagement. Assists management with administrative tasks such as tracking and compiling information of interest.

1.Provides general clerical and secretarial support for programs and projects.

2.Prepares various reports detailing the administrative information handled by the position. Prepares basic correspondence, order supplies and cover telephones for Family and Community Engagement.

3.Identifies issues or problems and seek assistance from higher level personnel or management.

4.Uses data entry knowledge to accurately update Division database daily.

5.Compiles office records and update files.

6.Manages and coordinate phone communications throughout the Division.

7.Sorts and distribute incoming mail and organize outgoing mail.

8.Attends to inquiries and provide necessary information to customers.

9.Makes necessary arrangements for meetings, activities and events between departments and or between organizations.

10.Performs daily clerical duties (ie. receive mail and packages, prepare business correspondence, send faxes, manage files)

11.Generates monthly reports to share with schools, families and community, as needed.

12. Performs day-to-day operation matters necessary to support schools, families and community.

13.Prepares and maintain a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provide appropriate research and compile reports, as needed.

14.Performs other related duties as assigned.

High School degree or equivalent, and 2 years experience in a relevant area for a total education/experience of 2 years. Degree Equivalency Formula: Bachelor's Degree= 4 years plus required years of experience. Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.